Internship Policy & Code of Conduct

Last Updated: 3rd December, 2024

This document defines the rules, expectations, and responsibilities for all interns working with [Your Company Name]. By accepting an internship offer, you acknowledge and agree to all terms stated below.

1. Nature of the Internship

• All internships are part-time and task-based, with flexible hours and limited weekly workload.

• This internship is a learning opportunity, not a full-time employment role.

• Compensation (stipend) is structured strictly according to:

  • Assigned workload

  • Time commitment

  • Project scope

• There is no guaranteed promotion, full-time role, or salary increase unless explicitly documented in writing by management.

Selection into this internship is competitive. Out of tens of thousands of applications, only a small number of candidates are selected. Being selected means the company is giving you an opportunity to learn and work under the supervision of industry-trained professionals with 10–15+ years of experience.

This opportunity should not be taken lightly.

2. Tasks, Deadlines & Accountability

• The Task Sheet / Task Board shared with you is your primary responsibility.

• All deadlines mentioned in the task sheet are final and binding.

• Missing a deadline is solely the intern’s responsibility, regardless of reason, unless prior approval is obtained before the deadline.

Deadline Policy:

• 2 missed deadlines (without prior approval) = immediate termination of internship.

• Informing management after a deadline has already been missed is unacceptable and will be treated as negligence.

• If you anticipate a delay:

  • You must inform management in advance

  • With a clear reason

  • And a revised realistic timeline

Silence, excuses after failure, or last-minute messages are not acceptable.

3. Communication Standards (Strictly Enforced)

Professional communication is mandatory.

Required:

• Clear, complete, and respectful messages

• Proper greetings and context

• Structured reminders when waiting for instructions

Example of an acceptable reminder:

“Hi, just following up on the pending instruction regarding [task name]. Please let me know when convenient. Thank you.”

Unacceptable Communication:

• Sending blank messages like “?”

• One-word follow-ups

• Casual, vague, or passive-aggressive messages

• Repeated unnecessary pings

We have previously terminated and blocked candidates for unprofessional communication. This policy is actively enforced.

4. Responsiveness & Availability

• Interns are expected to be reasonably responsive during agreed working windows.

• Ignoring messages, delayed replies without reason, or disappearing during active tasks may result in termination.

• You are expected to send reminders if instructions are pending — professionally and respectfully.

5. Use of AI Tools (Including GPT)

• AI tools may be used for personal learning or drafting internal work, where permitted.

• Using AI-generated responses in group chats, management discussions, or official communication is strictly prohibited.

• Messages that appear automated, artificial, or AI-generated in management or group conversations will be treated as a serious professionalism violation.

Repeated or serious misuse may lead to immediate termination.

6. Confidentiality & Data Security (Zero Tolerance)

During your internship, you may be given access to:

• Website dashboards

• Login credentials

• Admin panels

• Internal documents

• Client or company-sensitive information

You agree that:

• All credentials are strictly confidential

• Sharing, leaking, misusing, or storing credentials improperly is prohibited

• Access must only be used for assigned tasks

Any misuse, intentional or unintentional, may result in:

• Immediate termination

• Permanent blacklisting

• Legal action under applicable cybercrime and digital security laws

• Reporting to relevant authorities, including cybercrime investigation agencies, if required

Security violations are treated as serious offenses.

7. Loans, Advances & Financial Matters

• Any loan, advance, or financial help provided by the company or management is:

  • A personal obligation

  • Not part of salary or stipend

• Such amounts must be returned within the agreed timeframe, regardless of:

  • Internship status

  • Continuation or termination

  • Performance outcome

Failure to return borrowed amounts may result in:

• Formal recovery action

• Legal notice, if required

There is no automatic adjustment, waiver, or conversion of loans into compensation.

8. Termination Policy

The company reserves the right to terminate the internship immediately, without notice, in cases including but not limited to:

• 2 missed deadlines

• Poor or unprofessional communication

• Lack of responsiveness

• Breach of confidentiality

• Misuse of credentials or access

• Misrepresentation, dishonesty, or misconduct

• Disrespectful behavior toward management or team

• Repeated failure to follow instructions

Termination decisions are final.

9. Final Note

This internship is a professional opportunity, not a casual arrangement.
Candidates who show discipline, responsibility, and professionalism gain experience, mentorship, and trust.
Those who treat it lightly will be removed quickly.

By continuing with this internship, you confirm that you have read, understood, and accepted this policy in full.