MeetQuickly
Project Overview
MeetQuickly is an AI-powered lead qualification SaaS that automatically filters, scores, and books meetings with the most valuable prospects, while filtering out time-wasters before they ever reach the calendar. Built for B2B sales teams, freelance consultants, and agency owners across the US, UK, and Australia, the platform uses GPT-4o to evaluate every inbound lead against a business owner’s ideal customer profile and scores them as Hot, Warm, Cold, or Time-waster, in real time.
Ataraxy Developers designed and built the entire product from scratch: the embeddable qualifying widget, the real-time leads dashboard, the Google Calendar sync engine, the automated email notification system, and the full marketing website, all in a single focused sprint. The result is a product that any business owner can deploy in under 2 minutes with one line of code, requiring no technical knowledge and no ongoing configuration.
The Challenge
Sales teams and consultants were wasting 10–15 hours every week on discovery calls that went nowhere — prospects with no budget, no authority, and no real need. The problem was simple: any website visitor could book a meeting, with zero filtering in between.
Existing tools were either too basic (contact forms that did nothing) or too expensive (enterprise CRMs needing a full ops team). There was no smart, affordable middle ground for lean businesses who just needed the right people on their calendar.
MeetQuickly needed to fix this — with a qualification experience that felt like a helpful conversation to the visitor, while doing serious AI-driven screening behind the scenes. Fast to set up, easy to use, and live on any website in under two minutes.
Our Approach
We built MeetQuickly around one core idea: qualification should feel like a conversation, not a form. Forms interrogate. Conversations convert. That thinking drove every decision we made.
Three principles guided the build: get any business live in under 2 minutes, keep the AI invisible behind a clean UI, and make it work on any website with one line of code.
Core Principles
- AI-first scoring — GPT-4o scores every lead as Hot, Warm, Cold, or Time-waster with a full written assessment
- Plain-language onboarding — describe your ideal customer, AI auto-generates the qualifying questions
- Universal embed — one JavaScript snippet, works on WordPress, Webflow, Shopify, Framer, and more
- Smart calendar routing — only qualified leads see your calendar; everyone else gets a polite response
- Flexible pricing — Free, Pro ($29/mo), and Enterprise ($79/mo) plans
What We Built
AI Lead Scoring Engine
Every widget submission is evaluated in real time by GPT-4o against the business owner’s ideal customer profile. Each lead is scored as Hot, Warm, Cold, or Time-waster, with a written AI assessment explaining the reasoning. Business owners get a full picture of why a lead was scored the way it was, not just a label.
Smart Qualifying Questions
Describe your ideal lead in plain English, and MeetQuickly auto-generates custom qualifying questions tailored to your business — no templates to fill out, no manual question writing. The questions are designed to reveal genuine buyer intent, budget, and authority without feeling like an interrogation.
Instant Calendar Booking
Hot and Warm leads are immediately presented with the business owner’s available calendar slots and can book in a single click. Cold leads and Time-wasters receive a graceful, branded response and are never granted access to the calendar. No awkward follow-up emails. No manual sorting. The right people book; everyone else is handled automatically.
Google Calendar Sync
Every confirmed booking automatically creates a Google Calendar event, sends calendar invites to both parties, generates a meeting link, and schedules reminder notifications — completely hands-off from the host’s side from the moment of booking.
Instant Email Notifications
The moment a hot lead submits, the business owner receives a full email notification containing the lead’s answers, the AI score, and the complete written assessment — so they arrive at every call already knowing who they’re speaking with and why this person was deemed a strong fit.
Universal Embed Widget
One line of JavaScript. Paste it into any website and the qualifying widget appears — fully styled, fully functional, with no additional configuration required. Compatible with WordPress, Webflow, Squarespace, Framer, Shopify, and any custom-coded site. Average time from signup to live widget: 2 minutes.
Real-Time Leads Dashboard
A clean, fast dashboard showing all incoming leads, their AI scores, their full answer history, booking status, and live updates as new submissions come in. Business owners can review their entire lead pipeline in one place, with no CRM setup required.
Progressive Web App
MeetQuickly installs directly from the browser as a native-feeling desktop app on Windows, Mac, Android, and iOS — no app store required, no download needed. Users can add it to their home screen or taskbar and access it exactly like a native application.
The Work (Visual Showcase)
Live leads dashboard — Hot/Warm/Cold scoring view (desktop)
Widget embedded on website — qualification flow in progress (desktop)
Booking confirmation screen after a Hot lead books (desktop)
Widget interaction on mobile
Lead notification email on mobile
Leads dashboard on mobile
Desktop app view
See It In Action (Video Walkthrough)
Results
MeetQuickly launched to an initial user base across the US, UK, and Australia, earning a 4.9/5 satisfaction rating with no credit card required to get started. Users reported a measurable reduction in time spent on unproductive discovery calls within the first week of deployment, consistently citing the 2-minute setup time and the quality of the AI’s lead assessments as the primary drivers of adoption.
The platform’s Free tier created an immediate, low-friction entry point that drove rapid adoption among freelancers and small business owners. Pro and Enterprise upgrades followed naturally as users saw the impact on their qualified pipeline within the first 30 days of use.
Technology Stack
- AI / Intelligence: GPT-4o (OpenAI API)
- Frontend: HTML5, CSS3, Vanilla JavaScript
- Backend: PHP
- Database: MySQL
- Calendar Integration: Google Calendar API
- Notifications: Email API
Project Timeline
| Phase | Milestone | Duration | Key Activities |
|---|---|---|---|
| Phase 1 | Discovery & Planning | Week 1 | Scope, ICP deep-dive, architecture, tech stack confirmation |
| Phase 2 | Design | Weeks 2–3 | UI/UX design, widget flow, dashboard, mobile responsiveness |
| Phase 3 | Development | Weeks 4–6 | Widget engine, AI scoring, dashboard, calendar sync, email, marketing site |
| Phase 4 | QA & Testing | Week 7 | Performance, cross-browser, mobile, Lighthouse audit, UAT |
| Phase 5 | Launch | Week 8 | Go-live, early user onboarding, monitoring, post-launch support |
Let’s Build Something Together
Whether you’re building a SaaS product from scratch, automating a sales workflow with AI, or launching your next big idea — we’d love to talk about what we can build together.
AtaraxyDevelopers@gmail.com | WhatsApp: +92 312 5303767
